HR Analytics: 50 Essential Formulas and Metrics

Workforce Demographics

1. Gender Diversity Ratio

Measures gender representation in the workforce.

(Number of female employees / Total employees) × 100

2. Age Distribution

Shows workforce age demographics distribution.

Count of employees in age group / Total employees × 100

3. Educational Level Distribution

Analyzes educational qualifications across workforce.

Employees with specific qualification / Total employees × 100

Recruitment Metrics

4. Time to Fill

Measures recruitment cycle duration.

Date position filled – Date position opened

5. Cost per Hire

Calculates average recruitment cost.

Total recruitment costs / Number of hires

6. Application Completion Rate

Measures recruitment funnel efficiency.

Completed applications / Started applications × 100

7. Selection Ratio

Shows hiring selectivity.

Number of hires / Total applicants × 100

Performance Metrics

8. Employee Performance Index

Measures individual productivity.

(Actual output / Expected output) × 100

9. Revenue per Employee

Indicates workforce productivity.

Total revenue / Total number of employees

10. Goal Achievement Rate

Tracks objective completion.

Goals achieved / Total goals × 100

Retention Metrics

11. Employee Turnover Rate

Measures workforce stability.

(Number of separations / Average number of employees) × 100

12. Voluntary Turnover Rate

Tracks voluntary departures.

Voluntary separations / Total employees × 100

13. New Hire Retention Rate

Measures first-year retention.

(Hired one year ago – Terminated within first year) / Hired one year ago × 100

Compensation Metrics

14. Compensation Rate

Analyzes pay competitiveness.

Employee salary / Market median salary

15. Pay Equity Ratio

Measures pay fairness.

Average minority salary / Average majority salary

16. Benefits Satisfaction Rate

Measures benefits program effectiveness.

Benefits satisfaction score / Maximum possible score × 100

Training & Development

17. Training ROI

Measures training program value.

[(Benefits – Training costs) / Training costs] × 100

18. Training Completion Rate

Tracks training participation.

Completed trainings / Assigned trainings × 100

19. Skills Gap Index

Identifies skill deficiencies.

Required skills level – Current skills level

Productivity Metrics

20. Productivity Rate

Measures output efficiency.

Output / Input × 100

21. Absenteeism Rate

Tracks attendance patterns.

Total absent days / Total workdays × 100

22. Time Utilization Rate

Measures time efficiency.

Productive time / Total available time × 100

Engagement Metrics

23. Employee Satisfaction Index

Measures overall satisfaction.

Sum of satisfaction scores / Total possible score × 100

24. Employee Net Promoter Score

Indicates employee advocacy.

% Promoters – % Detractors

25. Participation Rate

Measures employee involvement.

Number of participants / Total eligible employees × 100

Leadership Metrics

26. Leadership Effectiveness Index

Evaluates leadership quality.

Average leadership assessment score / Maximum possible score × 100

27. Succession Pipeline Strength

Measures leadership readiness.

Ready successors / Critical positions × 100

28. Management Span of Control

Analyzes management structure.

Total employees / Number of managers

Workplace Safety

29. Incident Rate

Tracks workplace safety.

(Number of incidents × 200,000) / Total hours worked

30. Safety Training Compliance

Measures safety program participation.

Completed safety trainings / Required safety trainings × 100

31. Lost Time Injury Rate

Measures serious incidents.

(Lost time injuries × 1,000,000) / Total hours worked

Diversity & Inclusion

32. Diversity Ratio

Measures workforce diversity.

Minority employees / Total employees × 100

33. Inclusion Index

Measures workplace inclusivity.

Inclusion survey score / Maximum possible score × 100

34. Promotion Equity

Tracks promotion fairness.

% minority promotions / % minority employees

Innovation Metrics

35. Innovation Rate

Tracks innovative contributions.

Implemented ideas / Total submitted ideas × 100

36. Innovation ROI

Measures innovation value.

(Innovation benefits – Innovation costs) / Innovation costs × 100

37. Innovation Participation

Measures innovation engagement.

Employees contributing ideas / Total employees × 100

38. Remote Work Productivity

Compares remote work effectiveness.

Remote work output / Office work output × 100

39. Remote Work Adoption

Measures remote work implementation.

Remote workers / Total workforce × 100

40. Virtual Collaboration Score

Assesses remote team effectiveness.

Virtual collaboration rating / Maximum possible rating × 100

Employee Relations

41. Grievance Rate

Tracks formal complaints.

Number of grievances / Total employees × 100

42. Resolution Time

Measures issue resolution speed.

Total resolution days / Number of issues

43. Employee Relations Index

Measures overall relationship quality.

(Positive interactions – Negative interactions) / Total interactions

Change Management

44. Change Adoption Rate

Tracks change implementation success.

Employees adopting change / Affected employees × 100

45. Change Success Rate

Measures change effectiveness.

Successful changes / Total changes × 100

46. Change Readiness Score

Assesses change preparedness.

Readiness assessment score / Maximum possible score × 100

Employer Branding

47. Employer Brand Strength

Measures brand attractiveness.

(Glassdoor rating + Indeed rating + LinkedIn score) / 3

48. Candidate Experience

Evaluates recruitment experience.

Average candidate satisfaction / Maximum satisfaction score × 100

49. Application Conversion Rate

Measures employer attractiveness.

Job applications / Job posting views × 100

50. Social Media Engagement

Tracks brand engagement.

(Likes + Shares + Comments) / Total followers × 100